Executive Assistant

• Issue Date: 02/05/2026
• Closing Date: Once Filled
• Position Title: Executive Assistant
• Exempt/Non Exempt: Non-Exempt
• Hourly Wage: $24.00-28.81 hourly
• Reports to: CEO

The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer (CEO) and executive leadership team. This position ensures the smooth operation of the Executive Office by managing schedules, facilitating communication, coordinating meetings and events, preparing documents, and serving as a liaison to internal and external stakeholders. The Executive Assistant exercises a high degree of professionalism, confidentiality, and judgment.

Essential Duties & Responsibilities:

1. Executive Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Anticipate needs and prepare materials in advance for meetings, presentations, and events.
• Draft, proofread, and edit letters, correspondence, reports, and presentations.
• Screen phone calls, emails, and requests; route inquiries appropriately.
• Maintain organized filing systems (digital and physical).
• Assist with research, data collection, and preparation of briefing materials.
• Exercise discretion when handling confidential information.

2. Board of Directors Support

• Prepare and distribute Board packets, meeting materials, and agendas.
• Assist with Board meeting coordination, logistics, catering, and travel arrangements.
• Record and finalize meeting minutes as directed.
• Support Annual Meeting planning and preparation.

3. Administrative Operations

• Coordinate office logistics, including scheduling conference rooms and managing administrative workflows.
• Assist with departmental projects, deadlines, and deliverables.
• Process expense reports, invoices, reimbursements, and credit card statements.
• Support document retention and compliance requirements.
• Support HR with tasks as needed.

4. Communication & Relationship Management

• Draft professional internal and external communications.
• Maintain strong working relationships with employees, members, vendors, and community partners.
• Represent the Executive Office with professionalism and customer service excellence.
• Assist with public relations tasks, messaging, or event coordination as needed.

5. Event & Meeting Coordination

• Plan and execute meetings, events, and conferences, including logistics, materials, and follow-up.
• Prepare meeting agendas, presentations, handouts, and detailed notes.
• Coordinate travel arrangements, lodging, itineraries, and agendas.

6. Special Projects

• Support cross departmental projects upon request.
• Conduct research, compile reports, and assist with strategic initiatives.
• Identify opportunities for process improvement and implement solutions.

Required Qualifications:

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred.
• 3+ years of administrative or executive assistant experience.
• Experience supporting senior executives strongly preferred.

Knowledge, Skills & Abilities

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• High degree of discretion, integrity, and professionalism.
• Advanced proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.
• Strong customer service orientation and interpersonal skills.

Working Conditions:

• Standard office environment.
• Occasional evening or weekend work may be required for meetings or events.
• Occasional travel for conferences or training.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Ability to lift up to 20 pounds of files or meeting materials.
• Ability to perform standard administrative functions (typing, filing, copying).

Other Information:

This position description is not intended to cover every duty or responsibility. Duties may change based on organizational needs.

Qualified applicants: Please submit a completed application and resume for this position to Ashley Hash. Email HR@barcelectric.com.

The Civil Rights Act of 1964 prohibits discrimination in employment because of race, color, religion, sex or national origin.Federal law also prohibits other types of discrimination such as age, citizenship, disability, veteran status, attainment of benefits, and participation in union activities. The laws of most states and many localities also prohibit some or all of the above types of discrimination as well as some additional types including, but not limited to, discrimination based upon ancestry, marital status, parental status, sexual orientation, or source of income. The Fair Credit Reporting Act imposes restriction with respect to credit data. This list, however, is not exhaustive of the grounds on which discrimination is prohibited.